Cont4S Integrator
New Function “SAP Workflow”
Cont4S Integrator SAP Workflow Usage
The Cont4S Integrator allows adding objects in the SAP system via BAPIs or recorded transactions from Microsoft Excel. While data often needs to be stored or posted directly in SAP, there also might be requirements like the compliance of regulations concerning workflow-processes or the ’4‑eyes-principle’. A new functionality of the Cont4S Integrator now makes it possible to trigger a workflow in the SAP system. Using this option, the data isn’t booked immediately, instead it enters an authorization process which can be individually designed by the customer.
A Workflow in the SAP system
A workflow, which is defined in the SAP system, specifies each step in the authorization process with its corresponding data. The adjacent picture shows a simplified example of such a process in compliance with the ’4‑eyes-principle’.
The highlighted process steps are the Cont4S Integrator Tasks, which are integrated into the customer workflow for correct processing and communication. The program logic of these tasks is delivered and can be easily added into the own workflow without further development.
Minimal Customizing Effort
It can be quickly determined whether the data of an interface should be instantly saved or be channeled via an SAP workflow with only a few customizing settings in the Cont4S Integrator. Furthermore, it can be specified how to proceed if the inspection of the data unveils an error and whether the initiator of the workflow should receive a confirmation mail after the process has been completed.
Start of the Workflow directly from MS Excel
The worksheet in MS Excel and the overall approach do not differ from a direct posting/saving. By taking a look into the log, which is sent from SAP to Excel, it is evident when a workflow was triggered.
View into the Inbox
The started Workflow creates a decision task in the SAP system. This can be examined in the SAP workspace from the, in the workflow defined, authorizing contributors/workers/authors who were defined in the workflow. Attached to the decision task are the application log and the Excel worksheet containing the data to be approved. If it is approved, the objects of the worksheet are saved with the underlying BAPI or transaction. If it is rejected, the data will be discarded.
